TERM & CONDITIONS

 

Hanoi Heritage Marathon 2019

ARTICLE 1: TIME AND PLACE

1.1 Race Day: 20 October, 2019

1.2 Tentative Starting time:

- 42 km: 4.00 am

- 21 km: 4.30 am

- 10 km: 5.00 am

-   5 km: 8.00 am

 

1.3 Starting & Finishing point: Ly Thai To Flower Garden

1.4 The Organizer reserves the right to change these routes if needed.

ARTICLE 2: RACE CATEGORY

VPBANK HANOI MARATHON - HERITAGE RACE (VHM) consists of 5 categories: 42km, 21km, 10km, 5km

 

ARTICLE 3: AGREEMENT ON SAFETY AND PERSONAL BELONGINGS FOR RUNNERs

3.1 The participants commit to comply with all legal regulations of the State of Vietnam.

3.2 Race is a physical activity and participants are in physical shape to comfortably undertake the distance of the race at the stated pace. Runners are fully understand your physical limitations and are sufficiently self-aware to stop physical activity before become ill or injured.

3.3 If for some reason participant not able to run the race distance and the required pace, the Organizer has the right to dismiss him or her from the race and he or she understand that there will be no financial compensation for such dismissal.

3.4 Participants have known all risks associated with this running event, ranging from minor injuries to serious injuries, including tripping and falling, contact with other Runners, the effects of weather, traffic and the conditions of the road and even the death. Participants will have to take responsible for their own safety and health during the race.

3.5 BIB Number: For safety reasons and personal record, all runners must wear the official BIB number that will be handed out in the Race Kit. The BIB number must be worn visible during the race on the front of runner’s body.

3.6 Belongings on race day: Please leave personal belongings in a bag or backpack. Please mark your personal belongings clearly with your name and BIB number! Do not place any valuables among the items you hand in on race day. Although the personal belongings are under staff surveillance, the Hanoi Marathon Organizer cannot be held responsible for any lost items.

3.7 The Organizer will not be responsible for any loss caused by any of the following causes:

- Illness or other accidents (including emergency treatment)

- Loss or damage to personal property

- Late arrival due to public transportation difficulties or poor road conditions.

3.8 The Organizer will provide first aid or professional medical care for any injury, illness or accident and in case of necessity refer the patient to the nearest hospital. The athlete will be responsible for paying for emergency medical care and treatment, in particular for costs.

ARTICLE 4: PROHIBITIONS

4.1 Runners must not use transportation of any kind while running on the course (for example skate board, bicycle, motorbike, car,…)

4.2 Doping is strictly prohibited. Usage of any substance listed by World Anti-Doping Agency (WADA) will result in disqualification.

4.3. The organizers have the right to request the awarded runners to provide urine specimen to the organizers for doping tests if there is a suspicion of doping. Runners are required to provide urine samples to the organizers.

4.4 Participants are not eligible for non-organizational support, including (but not limited: water, nutrition, partners, personal items (such as hats, towels, water jugs, etc.). ..)

4.5 Participants must strictly follow the run by The Organizer regulations and are not allowed to use short cut or to skip laps. Runners must run under the road, not allowed to run on the pavements, excepts the ways that follows organizers guidance.

4.6 The Organizers arranged the timing mats to record the runners’s performance. Any runner who does not receive signal from the timing chips will be considered as not completing the run.

4.7 Do not take advantage of the crowd to promote violence behavior of any kind.

4.8 Do not bring unrelated equipment to the marathon; do not bring any weapon, sharp object that can harm you or others.

4.9 Do not bring any document, leaflet which is unrelated to the event that can be used in propaganda purpose against Vietnamese government and people.

4.10 Do not wear offensive costume, inappropriate to Vietnamese culture, running with the whole face sealed with contents against the State and people of Vietnam or with contents beyond the program The Organizer recommend runner to wear provided T-shirt.

4.11 Runner must not violate traffic rules and must obey traffic officer within the running course. If the runner commits a violation, he / she will be fully responsible under the laws of the State of Vietnam and must compensate the damage caused to The Organizer (if any).

4.12: Foreign participants have the responsibility to declare themselves and to make sure their purpose of entry into Vietnam to participate in the VPBANK HANOI MARATHON - HERITAGE RACE (VHM) 2019 when applying for visa and entry procedures in Vietnam. The participants are also responsible for informing the Organizer about the temporary hotel in Hanoi while participating in the VPBANK HANOI MARATHON - HERITAGE RACE (VHM) 2019.

4.13 The participants must not carry out activities that cause delays, such as: jumping, changing clothes, playing musical instruments, raising funds, asking for signatures ... participants do not obstruct running by failing to comply with instructions of the Organizer Officers. Participants are not allowed to use toilets not in designated areas.

ARTICLE 5: DISMISSAL OF PARTICIPATION

5.1 Runner will be dismissed if receive any kind of support from any machine/ equipment during the race.

5.2 Runner must stop if there is any show of unusual health symptom (cold, flu, fever,…)

5.3 The Organizer will support plans of health warning to secure safety for runner on course. However, runner will have to take responsible for his or her own safety and health during the race.

ARTICLE 6: DELAY AND CANCELLATION

6.1 Registration is non-refundable in case of delay or cancelation for any reason.

6.2 Once registration is made and the fee is paid, runner cannot make a refund request to the Organizer for any reason.

6.3 The Organizer has the right to delay or cancel the race in case of any unexpected event according to the law. In this case, the Organizer will make an announcement to all registered runners.

ARTICLE 7: TERMS OF REGISTRATION/ CONFIRMATION

7.1 The Organizer requires that registration must be made via our online registration platform on our website if runner is currently living outside of Vietnam. In case there is any technical difficulty or technical error, the Organizer will assist runner with alternative registration and payment option.

7.2 The Deadline for registration: September 15, 2019

7.3 The Deadline for written name of BIB: September 15, 2019

7.4 All runners participate in 42km, 21km, 10km will receive a race-kit containing race bag, BIB, Timing Chip, T-shirt and guideline document, runner of 5km category will receive BIB, T-shirt and guideline documents.

7.5

In the 5km category, there are two different price which is under 15 years old and equal or older than 15 years old.

In the 10km, 21km and 42km category, runner must be equal or older than 15 years old and must be legally competent to register according to the rule of the Organizer and other requirements regarding registration for example, usage of credit or debit card to make payment.

In cases where the participants run under the prescribed age, the legal guardians must sign the guarantee and bear full responsibility for the safety and the risks that may occur to the guaranteed.

7.6 If you register or are authorized to collect Race Kit on behalf of someone else or group of runners, you will have to commit that you have full delegacy of that runner or group of runners. Terms and conditions will apply to you and the person or group that you register on their behalf equally with your signature.

7.7 Once the registration form has been duly processed, the registration fee will be non-refundable for any reasons. The registration is non-transferable to another competitor, to the next year’s competition or other events. The change of race distance is acceptable before the deadline. You are required to pay the differences between the applicable fee at the time of change and the fee you originally paid if the fee for new race distance is higher, but there will be non-refundable amount if the fee for new distance is lower.

7.8 In case runner made an over payment of registration fee, the Organizer will return the exceed amount to runner via our online payment portal.

7.9 The Organizer will not be responsible for delays in case the applications are not processed due to a faulty Internet, due to not accept the terms and conditions resulting in not able to send confirmation emails.

ARTICLE 8: PRIZES

8.1. Runners who are among top finisher of 42km, 21km, 10km, 5km courses will receive Cup, Finisher Medals, and Prizes by cash or in kind depending on agreements with sponsors. In case there will be a portion of prize in cash, 10% of Personal Income Tax will be deducted according to Vietnam Government Tax Policies. All prizes (in kind) or/and cash vouchers from sponsors are not exchangeable for cash.

8.2 List of Prizes: applied for top 10 runners of each 42km, 21km, 10km, 5km categories (male & female)

8.3. The Organizer has the right to dismiss/ disqualify runner if there is any violation of terms and conditions of the race.

8.4 Any questions, complaints about the prize should be sent to the organizers within 24 hours after the announcement of the award. With the late complaints, the organizers will consider the seriousness of the violation to make the appropriate decision.

ARTICLE 9: TIMING CHIP

In 42km, 21km and10km category, the Organizer will provide timing chip. All runners are responsible to any damage to the timing chips that lead to fail in measuring their personal results of the race

ARTICLE 10: IMAGES/PHOTOS COPYRIGHT

The Organizer has reserved all the rights and copyright to use any photos, videos, information and any data of this race for the official website, social page of VPBANK HANOI MARATHON - HERITAGE RACE (VHM) or/and for any advertising materials, press, social media, online marketing materials and other marketing activities of VPBANK HANOI MARATHON - HERITAGE RACE (VHM).

Copyright of this information includes but is not limited to names and information such as age, address (forget the restaurant, province, city) of the participants mentioned in the article related to the event.

ARTICLE 11: AIMS

Other terms and conditions regarding technical, specialty and achievements that are not mentioned in this document will follow the regulations of Association of International Marathons and Distance Races (AIMS).

Website: http://aims-worldrunning.org

ARTICLE 12: TERMS OF DISPUTES, CLAIMS

12.1 To ensure the safety of running, BTC will apply this rule throughout the run, for all athletes. Athletes who do not comply with the rules will be deemed ineligible to participate in the running tournament.

12.2 If there is any dispute during the race regarding registration terms and conditions, achievements, results of VPBANK HANOI MARATHON - HERITAGE RACE (VHM) 2019, the Organizer has privilege of final decision.

12.3 The Organizer reserves the right to change this rules and regulation in emergency case.

 

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